Outsourced Accounts Receivable Services for US Businesses
We take over your AR function end-to-end, including invoicing, payment follow-ups, gateway reconciliation, and aging management, inside QuickBooks Online or NetSuite. As an accounts receivable management company that works inside your own books, we act as an extension of your finance team, not an outside collector. From ASC 606 revenue recognition to Stripe and PayPal matching, our accounts receivable team keeps your receivables current and your cash flow predictable. Built for SaaS, eCommerce, and B2B teams that want to stop chasing payments.
Serving Businesses Since 2017
What we handle
Accounts Receivable Management Services, Start to Finish
Every step from the moment an invoice is created to the moment the cash is matched in your books, handled on a schedule you set.
- Invoice creation & automated reminders
- Revenue recognition (ASC 606)
- Refunds, returns & fee adjustments
- Payment gateway reconciliation
- Aging report management & follow-ups
- Customer account reconciliation
- Stripe, PayPal & Authorize.Net matching
- Monthly AR reporting & dashboards
- Cash application for ACH, wire, check & card payments
- Deduction, chargeback & short-pay investigation
- MDispute routing & resolution support
- Customer credit reviews & credit limit tracking
- Cash inflow forecasting from open receivables
What Is Accounts Receivable Management?
Accounts receivable management is the day-to-day work of turning invoices into cash.
It covers how you bill customers, how you follow up when they pay late, how payments get matched to the right invoices, and how you report on what is still owed.
Good management of accounts receivable keeps three things in check: how long customers take to pay, how much of your balance is past due, and how much money sits in your bank account without being applied to an invoice. When any of these slips, the business feels it as a cash crunch, even when sales look healthy.
Outsourcing it means a trained AR team runs that cycle for you, inside your accounting system, while you keep the final say on credit terms, write-offs and customer relationships.
Signs It's Time to Outsource Your Accounts Receivable
Most companies don't plan to outsource AR. They reach a point where the in-house process can't keep up. The usual signs:
- Your aging report grows every month, and the 60+ day buckets keeps getting heavier.
- Stripe, PayPal or marketplace payouts don't match what's in QuickBooks or NetSuite, and nobody has time to find out why.
- Unapplied payments and unmatched deposits are piling up.
- Your controller or founder spends hours each week writing reminder emails.
- Retailer deductions and chargebacks get written off because no one disputes them in time.
- Sales are growing, but cash in the bank isn't keeping pace.
If two or more of these sound familiar, it's worth a short conversation about what an outsourced AR team would change.
How it works
Up and running in two weeks
- 1
Discovery & access
We review your billing setup, payment gateways, and accounting system. We flag backlogs and reconciliation gaps before touching anything.
- 2
Workflow configuration
We set up invoicing templates, reminder sequences, and reconciliation workflows inside your existing platform. No migrations, no new software.
- 3
Ongoing AR management
Daily invoice creation, payment monitoring, aging follow-ups, and reconciliation on your billing cycle, every cycle.
- 4
Reporting
Regular AR aging reports and collection summaries delivered on your schedule. No digging required on your end.
An Accounts Receivable Team, Not a Collection Agency
Many receivables management companies in the USA are collection agencies at heart. They step in once an invoice is 90 or more days late, take a percentage of whatever they recover, and contact your customers under their own name. That has its place, but it is a last resort, and it can strain relationships you worked hard to build.
Acgile works much earlier in the cycle. We manage receivables from the day an invoice is created, so fewer accounts ever reach collections in the first place.
| Acgile AR team | Typical collection agency | |
|---|---|---|
| When the work starts | From invoice creation onward | Usually after 90+ days past due |
| Who customers hear from | Your company, from your email domain | The agency, under its own name |
| Where the work happens | Inside your QuickBooks Online or NetSuite | In the agency's own software |
| How you pay | Flat monthly fee by role | A share of each amount collected |
| Main goal | Keep receivables current and books accurate | Recover a specific overdue balance |
For the rare account that does need third-party collection, we pull together the full invoice and contact history so your chosen agency or attorney can act on it quickly.
Tools & platforms
Accounts Receivable Management Solutions Built Around Your Stack
We plug into what you already use. No new software, no data migration, and your team keeps full access to everything we do.
Accounts Receivable Services by Industry
SaaS & subscription businesses
Failed card payments, mid-cycle upgrades, usage billing, and deferred revenue under ASC 606. We keep invoices, payments, and revenue schedules telling the same story.
eCommerce & DTC brands
Payouts from Shopify, Stripe, PayPal, and Amazon arrive net of fees, refunds, and reserves. We break each payout down and match it to orders, so AR and bank balances agree.
B2B wholesale & distribution
Net-30 and net-60 terms, large retail accounts and portal-based remittances. We follow up on open invoices, apply remittances correctly, and chase down short payments.
Manufacturing & consumer goods
Retailer deductions, chargebacks, and EDI-driven billing. We build dispute packages with signed BOLs and proof of delivery. In one engagement, that meant closing 3,076 Home Depot dispute packages.
Automotive
High transaction counts, frequent credits, and many small accounts. We keep customer statements accurate, and aging reports current.
How We Measure Accounts Receivable Performance
Every client gets reporting built around a few numbers that show whether cash is moving faster:
- Days sales outstanding (DSO):
the average number of days between invoicing and getting paid. - Aging by bucket:
how much of your balance sits in current, 1–30, 31–60, 61–90 and 90+ days. - Unapplied cash:
payments received but not yet matched to an invoice. - Dispute and deduction cycle time:
how long it takes to resolve a disputed amount. Why this matters: for a business with $6 million in annual revenue, each day of DSO holds back roughly $16,400 in cash. Taking 10 days off DSO frees about $164,000 without a single new sale. - Why this matters:
for a business with $6 million in annual revenue, each day of DSO holds back roughly $16,400 in cash. Taking 10 days off DSO frees about $164,000 without a single new sale.
Related case studies
Proof from comparable engagements
$1.48M
Liquidated
Accounts Receivable Recovery
Non-current AR balance of $1.91M reduced to $428K through automated escalation workflows, proactive calling, and monthly statement synchronization. Average collection time cut from 189 to 49 days.
$668K
Defended
Turning Signed BOLs into Cash with Box.com + NetSuite
3,076 Home Depot keyrec dispute packages closed by integrating Box.com with NetSuite, turning signed BOLs into a real-time documentation defense system.
~$2.3M
Defended
The $2.3M Recovery: Rebuilding a US Manufacturer's Accounting & EDI
A US consumer goods manufacturer with multi-year reconciliation backlogs across NetSuite, EDI, and dispute defense. Acgile rebuilt all three: closing 3,076 Home Depot disputes, defending $668K directly tracked, and turning a chaotic accounting function into a repeatable monthly close.
Why Choose Acgile as Your Accounts Receivable Management Company
- We work inside your books
Everything happens in your QuickBooks Online or NetSuite account, so you can see every entry and keep full control. - Your customers hear from you
Reminders go out from your company domain, in a tone you approve. - A managed team, not a lone freelancer
Every clerk and analyst works under an AR manager who reviews the work. - Hours that overlap with yours
Our accounts receivable team works flexible hours matched to US time zones. - A track record you can check
n business since 2017, with 5.0 ratings on Clutch and Google and Top Rated Plus status on Upwork. - No long lock-in
Month-to-month after the first 60 days.
Accounts Receivable Services Pricing Competitive Rates
Not sure which tier fits? Calculate what your in-house accountant actually costs after employer FICA, unemployment tax, and health premiums — then compare against the plans below.
Each plan is a dedicated AR resource at a flat monthly rate. You keep 100% of what your customers pay; we never take a percentage of collections.
$1,350/month
- High-volume customer invoicing and billing
- Payment application across credit cards, ACH and checks
- AR ledger data entry & dispute routing
Plan includes
- 2 years of experience
- Flexible working hours to match your time zone
- Direct oversight and support from AR managers
$2,250/month
- Specialized collections management and proactive payment reminders
- Aging sub-ledger analysis & credit tracking
- Deduction investigation & cash inflow forecasting
Plan includes
- 2 to 4 years of experience
- Weekly collections reporting and cash recovery tracking
- Scalable support for high-volume transactions
$4,200/month
- End-to-end AR workflow design and revenue cycle oversight
- Credit policy and multi-entity consolidation
- Billing tech stack automation & escalation management
- Direct client escalation management and dispute resolution
Plan includes
- 5+ years of leadership
- Strategic advisory for your leadership team or CFO
- Primary point of contact for high-value client relationship management
FAQs
Accounts Receivable Services FAQs
How fast is the onboarding?
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Do you contact our customers for collections?
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We have a non-standard billing setup. Can you handle it?
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What does the monthly reporting look like?
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What's your minimum engagement?
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What does an accounts receivable management company do?
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How much do accounts receivable services cost?
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Can you clear an existing AR backlog?
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Do you work with businesses across the US?
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How do you keep our financial data secure?
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Related resources
Keep exploring
Accounts Receivable Recovery
Non-current AR balance of $1.91M reduced to $428K through automated escalation workflows, proactive calling, and monthly statement synchronization. Average collection time cut from 189 to 49 days.
Turning Signed BOLs into Cash with Box.com + NetSuite
3,076 Home Depot keyrec dispute packages closed by integrating Box.com with NetSuite, turning signed BOLs into a real-time documentation defense system.
The $2.3M Recovery: Rebuilding a US Manufacturer's Accounting & EDI
A US consumer goods manufacturer with multi-year reconciliation backlogs across NetSuite, EDI, and dispute defense. Acgile rebuilt all three: closing 3,076 Home Depot disputes, defending $668K directly tracked, and turning a chaotic accounting function into a repeatable monthly close.
Automation & Workflow
Standardized workflows that eliminate repetitive manual work.
Accounts Payable
Eliminate manual data entry with real-time spend visibility.
Financial Cleanup
Turn historical mess into audit-ready financial records.
Month-End Close
Close your books with precision, every single month.
3PL Billing Audit
Hunt down 3PL overcharges with programmatic, read-only API audits.
Ready to hand off your outsourced accounts receivable services for us businesses?
Book a discovery call. We'll review your setup, flag what's missing, and walk you through how we'd handle it.
Book a discovery call